Q-3 2008 Status Report

MEMBERSHIP – The Q-3 overall strategy was to identify and fill open leadership positions, update position descriptions or materials and recruit leaders.

III A01- The Membership-Relationship committee met in August to review recruitment of individuals for leadership positions, with a focus on the religious community. 100%
III A02- Materials and guidelines from BSA, TPC & a MI Scout task force were completed and utilized in a package for recruiter training. 100%
III A06- TPC Staff were integrated into the membership recruitment function through materials, training in August and identifying six additional leaders to recruit.
I D09- additions were made to some District Membership committees and 3 of the 5 committees have chairs. (If 4 Districts) 75%
III A11- Standardized Council-wide orientation and training materials for new leaders were organized for the 12 training dates scheduled for this fall. 100%

FINANCE – The Q-3 overall strategy was to fill finance leadership positions, identify & contact funding sources and improve finance management.

II C11- Recruiting efforts have continued in order to fill the Development VP position, which is still open. Seven key TPC fund-raising leaders currently sit on the Development Committee and met in Q-3. 75%
II C01- Recruiting efforts have continued in order to fill the Endowment VP position, which is still open. To date, three members have been identified for the Endowment committee. 40%
II A03- three of five districts have all finance positions filled. (If 4 Districts) 75%
II C15- The Development committee met in August to review enhancing current and creating new revenue generating ideas and actual funding options. 90%
II C17- Progress was made in maintaining budget controls and cash flow through establishing a Cash Reserve line-item in the 2008 & 2009 Operating Budgets, pending utilization of a Cash Flow monthly report once received from BSA and the designation of an account at Merrill Lynch for the purpose of restricting donors’ funds for maintenance of properties. 40%

PROGRAM – The Q-3 overall strategy was to fully utilize training of all leaders, analyze/enhance programs and support TPC growth.

I A09- The tracking of all leadership training is being accomplished on the Scout Net computer system and follow-up to schedule any untrained leaders will be completed in one of the 12 scheduled meetings in Q-4. 100%
I A12- The Training Team was enhanced through a TPC train-the-trainer conference held October 25th, with 12 people attending. 100%
I C02- All new leaders are tracked for training using Scout Net and standardized materials are provided from BSA plus additional training items provided by TPC. 100%
I B05- To analyze and improve camp and unit programs a survey was taken of all camp leaders, in Q-3, To identify their likes/dislikes & improvement ideas, which will be reviewed in a monthly Camp Cabinet meeting with the Scout Executive. In addition, a six-hour planning meeting was held to discuss improvements for unit programs. 100%
I C04- Assurance of each unit being represented at Roundtable meetings was not fully accomplished by all Districts. Proper attendance records are being maintained and individual tracking, but more follow-up is needed by the Commissioners to each unit. The Roundtable agenda is being enhanced by proper training of all Commissioners and better utilization of announcements and handouts. 75%

ADMINISTRATION – The Q-3 overall strategy was to support leader recruitment, development of Board & Staff and to maintain proper governance.

III B10- A vacancy list for all leadership positions was prepared for the Nominating Committee and several meetings were held to develop a prospect list to fill them. 100%
III B07- Three Districts have developed a list of their top 10 employers and have made contacts to fill open positions, on various District committees. (If 4 Districts) 75%
V A06- Various concepts for hiring a Scout Reach coordinator and specialist were analyzed in Q-3 and tentative plans made for including this in the 2009 Budget. 50%
III B04- Standards have been developed for the recruitment and nomination of Board members through the use of job descriptions and other BSA materials prepared by the TPC for District and Council levels. 100%

We made good progress on the highest priority items of our 2008-10 Strategic Plan, through the first 2 quarters of 2008, and accomplished even more on all major objectives, in the third-quarter.